Structure of the IEQAS at TUL
IEQAS operates within the following areas:
- assurance of the quality of education
- assessment of the quality of education
- improvement and enhancement of the quality of education
- assessment of the quality of education assurance system
- improvement and enhancement of the quality of education assurance system
- disseminating information on degree programmes (including learning outcomes), programme structure and related procedures, assessments of the quality of education and accreditations.
IEQAS consists of institutional and procedural components operating at the central administrative level and at the level of basic organizational units of the University; mechanisms of internal and external assessment of the quality of education; mechanisms of assessment and improvement of the system. IEQAS also includes a component where materials for publication of results of quality assessments are prepared, including accreditations, certificates and rankings.
Vice Rector for Education is generally responsible for the assurance of the quality of education at TUL, including supervision and coordination of tasks. Day-to-day management of education affairs has been delegated to the Rector’s Representative for Education. To provide administrative support, the post of Lead Specialist in Quality of Education has been established at the level of central administration.
Two committees appointed by the Rector and one appointed by the Senate operate within the IEQAS. They are the University Committee on the Quality of Education, University Committee on the Assessment of the Quality of Education and the Senate Committee on Education and Student Affairs.
Heads of basic organizational units (BOUs) of the University are responsible for quality assurance at the units they manage. They appoint committees on the quality of education and committees on the assessment of the quality of education, which constitute part of the system of the assurance of the quality of education.
Responsibilities and competences of particular institutional components i.e. persons and units responsible for the quality of education, support and cooperating units both at the central level and at the level of basic organizational units are depicted in detail on a separate page.
The procedural component of the Internal Education Quality Assurance System at the central level comprises principal University-wide regulatory procedures as well as guidelines and directives for basic organizational units to follow while formulating BOU-specific regulations that take into account the autonomy and unique characteristics of each unit.
The process of evaluation and improvement of the procedures and mechanisms of the quality of education is ongoing at the University. There is continual monitoring and assessment (reviews, teaching observations among others), corrective and preventative measures are taken to eliminate faults and weaknesses. Heads of teaching units submit annual reports on the quality of education to the unit council. The Rector submits to the Senate an annual report on the quality of education and the performance of the Internal Education Quality Assurance System.
Regardless of ongoing adjustments, annual improvement and enhancement plan is prepared for each academic year in order to introduce necessary changes and avert future issues.
Currently, procedures and mechanisms are being developed that will enable performance of IEQAS tasks laid down in the latest Rector’s Ordinance. Measurements in the System are being enhanced and extended to include all study cycles and all stakeholders both internal and external.
Students, doctoral candidates and employers are involved in the process of improvement of IEQAS by taking part in the proceedings of the above-mentioned committees both at the central level and at the level of BOUs.
The following are important support tools for the IEQAS and the entire decision-making process:
- Rectorate Information Server (SIR) – internal digital information service accessible to authorized employees of the University. SIR provides necessary information, documents and materials, i.a. University legal acts, specimens of official documents, external regulations and publications.
- Integrated Teaching Information System (ITIS) – IT system for collecting, processing and warehousing of data used in the teaching process used by dean’s offices, TUL’s Language Center, TUL’s Sports Center, student residence halls. It also has a financial module for scholarships etc.
- teacher’s platform (ZTN) – IT system for registering grades, scheduling examinations, storing/editing course cards, etc.
- TUL’ Virtual Campus (WIKAMP) – IT system for distance teaching/learning; used various groups of University employees as information exchange platform, for online questionnaire-based surveys and reviews, etc.
- webDziekanat – student platform with lots of functionalities, i.a.:
informational - rules and regulations are posted here, degree programmes (ECTS catalogue), course timetables, information about fees, important dates and deadlines, forms, announcements and notices;
“virtual grade book” - students have access to their grades and are obliged to review them and report any apparent inaccuracies;
generating personal bank accounts for students residing in residence halls, etc.
- TUL’s Electronic Mail System (SPE) – for official correspondence, obligatorily used by all University employees and students, the latter must check their mailbox daily.