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Responsibilities and competences of particular persons and units operating within the

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Responsibilities and competences of particular persons and units operating within the IEQAS at TUL:



I.    central level


Vice Rector for Education generally responsible for overall operations in education; supervises and coordinates:


a.    affairs related to broadly defined quality of education including:


- internal system of quality assurance
- accreditations
- organization of education i.a. authorizations for providing degree programmes and doctoral programmes; postgraduate education, courses and trainings, curricula coordination, international degree programmes, distance teaching/learning,
- work placements,
- University IT system supporting teaching process and internal system of the assurance of the quality of education
- faculty professional development,
- cooperation with national and international universities in education,
- cooperation with lower level education institutions,
- cooperation with government and non-government agencies in the area of education
- supervision of lifelong learning interfaculty teaching units, e.g. Third Age University, Lodz Children’s University and TUL’ Public Secondary School.


b.    student and Ph.D. student affairs including:


- admissions
- students with disabilities – Office for Students with Disabilities
- individual student affairs – rules and regulations compliance, degree programme issues, social issues,
- Ph.D. student affairs and doctoral programmes,
- student and Ph.D. student disciplinary proceedings,
- student government and Ph.D. student government and other self-government and character-molding issues,
- financial support and scholarships for students and Ph.D. students, student loans,
- general oversight of the operations of the University Residence Halls and other student facilities.


c.    coordination of projects in education and teaching.


d.    international cooperation including:


- international teaching and education programmes
- student exchange programmes


Rector’s Representative for Education manages matters of education including quality assurance at the University, i.e.:


- Internal System of the Assurance of the Quality of Education,
- process of education in the first-, second- and third-cycle programmes and in postgraduate non-degree courses, continuing education courses and trainings,
- Faculty professional development,
- Process of education in interfaculty organizational units and non-faculty organizational units,
- operation and enhancement of the IT system that supports teaching and the internal system of the assurance of the quality of education,
- coordination of teaching and education programmes
- international cooperation in education,
- cooperation with business in placements and practical training,
- cooperation with lower level education institutions (primary, middle and secondary schools).


Rector’s Representative for Students manages affairs of students and Ph.D. students including:


- individual student matters related to their studies,
- study rules and regulations and social issues and welfare,
- affairs of students with disabilities,
- student welfare and scholarships , student loans,
- student disciplinary proceedings,
- matters of student and Ph.D. student government,
- supervision of work placements,
- operation and enhancement of the IT system that supports teaching and the internal system of the assurance of the quality of education.


Rector’s Representative for Admissions  manages  all matters pertaining to admissions to Lodz University of Technology.


Responsibilities of the University Committee on the Quality of Education:


- development of the strategy for quality assurance at the University;
- development of procedures related to the assurance of the quality of education, developing procedures for preparation of documentation related to education including guidelines on participation of external stakeholders;
- producing documentation prerequisite for proper operation of the Internal Education Quality Assurance System;
- undertaking actions in view of continual enhancement of the Internal Education Quality Assurance System;
- encouraging support and appreciation of quality culture in academic community;
- developing quality of education enhancement plan;
- promoting and implementation of various forms of continuing education and lifelong learning;
- developing principles of recognition of non-formal and informal forms of education;
- promoting  e-learning and blended learning;
- developing solutions for sustainable vertical and horizontal mobility of students;
- identifying areas  to be integrated into the teaching information system;
- collecting and analyzing  information on the University’s educational offer and monitoring national and international trends in higher education;
- collecting and analyzing information on the expectations of the job market and monitoring trends in the economy;
- developing systems of motivation for outstanding members of the faculty and methods of support of faculty professional development;
- developing materials disseminating information about the University’s teaching activity and learning outcomes achieved;
- making recommendations to committees on the assurance of the quality of education with regard to enhancement of the quality of education;
- support for quality assurance committees operating in basic organizational units;
- developing guidelines for annual and long-term summary reports in order to identify quantitative and qualitative indicators and tendencies in teaching activity and its results;
- planning and performing corrective and preventative actions to enhance quality of education;
- preparing reports on the operation of the Internal Education Quality Assurances System for the Rector, who presents them to the Senate.


Responsibilities of the University Committee on the Assessment of the Quality of Education:


- developing assessment procedures of the Internal Education Quality Assurance System at the University and at particular units;
- monitoring and analysis of the quality of education at the University;
- auditing implementation of guidelines and procedures  developed by the Quality of Education Committee;
- assessment curricula and their description in terms of learning outcomes compliant with NQFs;
- assessment of action undertaken at particular organizational units in view of quality enhancement;
- assessment of the results of questionnaire-based surveys conducted among student, Ph.D. students, postgraduate non-degree course participants, continuing education course participants and training participants;
- assessment of questionnaire-based surveys conducted among faculty members and administrative staff;
- assessment of cooperation between University organizational units, business and other institutions aimed at better accommodation of the needs of the current and future job market demands;
- assessment of student and faculty mobility
- assessment of educational offer of the University in terms of its attractiveness and competitiveness nationally and internationally;
- assessment of University’s organizational units within the bounds of the Internal Education Quality Assurance System, including pre-accreditation audits;
- assessment of University organizational units to determine how effectively and to what extent are University’s scientific, research and teaching resources used in the process of education;
- assessment of learning outcomes attained by students and other persons enrolled in various forms of education offered at the University;
- assessments of satisfaction of students and other persons  enrolled in various forms of education offered at the University;
- assessment of satisfaction of graduates, their employability and their career paths;
- assessment of how satisfied the employers are with the learning outcomes attained by the University’s graduates;
- developing guidelines for basic organizational units, interfaculty and non-faculty units on periodic self-evaluation of particular areas of their teaching activity and on summary reports that would include conclusions drawn from the periodic self-evaluation, and facilitate identification of strengths and weaknesses, and good practices;
- assessments of corrective and preventative actions in view of enhancement of the quality of education;
- analysis of results attained by faculty committees on assessment of the quality of education;
- support for activities of the committee on the assessment of the quality of education at the University’s organizational units.


Administrative support for the University Committee on the Quality of Education and University Committee on the Assessment of the Quality of Education is in the job description of the Lead Specialist for Quality of Education. Administrative processing of education and student affairs is performed by Office for Education Affairs and Office for Student Affairs.


Other organizational units of central administration that also perform support and complementary tasks relevant to IEQAS at TUL are:


Senate Committee on Education and Student Affairs issues opinions on internal legal acts that regulate education, student and Ph.D. student affairs; provides guidelines on changes in the area of education that need to be considered due to changing trends in education and employment.


Committee on Education of the Student Government takes part in meetings of the University Committee on the Quality of Education, University Committee on the Assessment of the Quality of Education and Senate Committee on Education and Student Affairs. It issues opinions and  recommendations on education matters in consideration of student stake.
Representatives of Student Government and Doctoral Student Government are members of the above mentioned committees, participate in their regular meetings and perform tasks designated to them in working groups.  


Office for Internationalization of Education:


- International cooperation in education
- International education and learning programmes
- International mobility of students and staff
- international student support
- promotion of student and staff exchange programmes
- promotion of TUL’s degree programmes.


Career Office of Lodz University of Technology:  


- monitors the job market and employers’ needs and expectations
- informs, advises and provides training in the area of job search, job market, vacancies available to TUL’s graduates
- lists job/internship/placements offers for students, doctoral students and graduates;
- monitors graduate career paths.


Office for Students with Disabilities supports students and doctoral students by:


- assistance with day-to-day activity at University
- identifying needs, issues and expectations of students with disabilities
- supporting faculties and other University organizational units in solving accessibility issues at their facilities
- elimination of barriers in access to informational and educational resources
- information and counseling for the disabled students and staff on their rights and services available to them
- information on the University’s offer for  students with disabilities
- taking action to ensure  equal educational and professional opportunities for the disabled students.


Lodz University of Technology Computer Center provides ICT support in the following areas of the University’s activity:


- technical and IT support for the University management process
- technical and IT support for the teaching process
- construction, maintenance and management of the University’s Integrated Teaching Information System
- performance of tasks delegated to the University by the Ministry of Science and Higher Education
- providing students with access to electronic resources on grades they attained, legal regulations, information about the process of education, access to application forms and to other functionalities in the area of teaching and learning e.g. to tools that support designing individual study plans etc.


Other units that are also involved in the process of the assurance of the quality of education are Foreign Languages Center, Sports Center, Center for Physics and Mathematics, Main Library and administration of the University’ s halls of residence.


Support in the area of the quality of education is also provided through interaction with the Association of the Alumni of Lodz University of Technology, Lodz University of Technology Convention, ICT Cluster; activities in particular areas are performed by or consulted with external and internal experts.


II.    level of basic organizational units of the University


Heads of basic organizational units (BOUs) are generally responsible for overall operations in education, including supervision and coordination. Particular tasks are delegated to vice-deans. Each organizational unit makes autonomous decisions as to the delegation of competences and responsibilities to vice deans to suit their own organizational structure. You can read more about it on each faculty’s website.


Responsibilities of committees on the quality of education at BOUs:


- implementation of procedures laid down by the University Quality of Education Committee;
- analysis and publication of results of assessment of the quality of education;
- submitting to the head of the organizational units proposals of actions that would improve the quality of education at the organizational unit;
- submitting to the head of BOUs annual reports on the effectiveness of the Internal Education Quality Assurance System;
- submitting to the University Committee on the Quality of Education annual reports on self-evaluation and quality of education improvement plans;
- developing strategy of education at BOUs;
- developing proposals of changes in the degree programmes and developing new degree programmes in compliance with relevant procedures;
- designing methods of the faculty professional development;
- planning and implementation of corrective and preventative actions in view of improvement of the Internal Education Quality Assurance System.



Responsibilities of committees on the assessment of the quality of education at BOUs:


- assessment of the Internal Education Quality Assessment at BOUs;
- monitoring of the implementation of guidelines set by committees on the quality of education;
- submitting to the head of the BOU an annual report on the assessment of the quality of education;
- assessment of summary results of performance reviews and peer observations;
- conducting preliminary assessment of the quality of education prior to an accreditation audit;
- submitting to the management of the BOU guidelines on the recovery plan to improve the quality of education;
- submitting to the University Committee on the Assessment of the Quality of Education an annual report on the results of the quality assessment at the BOU.


Committees on Education operate at BOUs to issue opinions on matters submitted to BOU’s council for approval.


Whether other bodies are appointed to carry out tasks and bear responsibility for the quality of education remains at the discretion of BOUs.


Date of record:2013-10-23
Date of actualization:2017-01-02

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