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Application process - Interdisciplinary Doctoral School



Resolution No. 14/2019 of the Senate of Lodz University of Technology of 29 May 2019 establishing rules and procedures for admission to the Interdisciplinary Doctoral School of Lodz University of Technology in the academic year 2019/2020:

 

I. General Provisions

 

Article 1

Legal basis: Article 291 of the statutory act of 3 July 2018 – Implementing Provisions of the Law on Higher Education and Science (Journal of Laws of the Republic of Poland of 2018 Item 1669, as amended).

For the purposes of this Resolution, the following definitions shall apply:

  • The Office for Persons with Disabilities – hereinafter referred to as BON;
  • The Interdisciplinary Doctoral School of Lodz University of Technology – hereinafter referred to as IDS TUL;
  • The Applicant – an applicant for admission to the Interdisciplinary Doctoral School of Lodz University of Technology;
  • Lodz University of Technology – hereinafter referred to as TUL;
  • The Scientific Council of the Interdisciplinary Doctoral School of Lodz University of Technology – hereinafter referred to as the Scientific Council IDS TUL;
  • The Senate of Lodz University of Technology – hereinafter referred to as the Senate;
  • The University Council of the Government of Doctoral Students of Lodz University of Technology – hereinafter referred to as URSD TUL.

 

Doctoral education at Lodz University of Technology is provided at the Interdisciplinary Doctoral School of Lodz University of Technology.

 

Article 2

Admissions to IDS TUL is competition-based.

Decisions on admission to IDS TUL shall be taken upon the completion of the assessment of admissions applications based on: the second-cycle degree, long cycle magister degree or an equivalent degree final award grade and performance at admissions interview.

For applicants who are beneficiaries of the Diamentowy Grant program and for applicants who have been referred to IDS TUL by the decision of the Discipline Council, decisions on admission to IDS TUL shall be taken upon the completion of the assessment of admissions applications based on: the first-cycle degree final award grade or a weighted average of the grades achieved by the Applicant in the course of studies (if the Applicant pursues a long cycle magister degree program) and performance at admissions interview.

The admissions procedure for IDS TUL shall be conducted according to the schedule approved by the rector of Lodz University of Technology and published on the TUL and IDS TUL websites by July 15 2019.

The Applicant shall comply with the dates and deadlines specified in the admissions schedule and in the notice of the opening of applications.

In justified cases, off-schedule admission of applicants to IDS TUL shall be allowed.

In the cases referred to in paragraph 6, the Applicant or the lead researcher for the research project to which the Applicant is seeking admission shall submit a request for supplemental admissions to the Director of IDS TUL.

The notice of supplemental admissions shall be published on the TUL and IDS TUL websites.

 

Article 3

The Applicant shall start the application process with selecting one discipline in which the program of study will be provided.

 

II. Rules of admissions procedure

 

Article 4

Eligibility for admission to IDS TUL shall be determined based on the final award grade as it is written in the second-cycle, long cycle magister or equivalent degree diploma (degree certificate) and performance at the admissions interview held in English.

In extraordinary cases, distance interview via an electronic communication system shall be allowed.

Eligibility for admission to IDS TUL in the case of applicants who are beneficiaries of the Diamentowy Grant program and applicants who have been referred to IDS TUL by the decision of the Discipline Council shall be determined based on the final award grade as it is written in the first-cycle degree diploma (degree certificate) or a weighted average of the grades achieved by the Applicant in the course of studies (if the Applicant pursues a long cycle magister degree program), and performance at admissions interview.

The rector of TUL shall issue a public notice of the opening of applications for admission to IDS TUL on or before 31 May 2019 which shall specify:

1) the program of study provided at IDS TUL;

2) additional requirements for applicants to IDS TUL under the program of study for a specific discipline (if applicable).


 

III. Rules of admissions application assessment
 

Article 5

Assessment of applications for admission to IDS TUL is based on the sum of points (s) calculated as specified below:

s = d + r


d - the number of points received for the final award grade as written in the second-cycle, long cycle magister or equivalent degree award diploma (degree certificate), whereas for beneficiaries of the Diamentowy Grant program and applicants who have been referred to the IDS TUL by the decision of the Discipline Council, the number of points received for the final award grade as written in the first-cycle degree diploma (degree certificate) or a weighted average of the grades achieved by the Applicant in the course of studies (if the Applicant pursues a long cycle magister degree program) on a scale of 0 to 100.

r – the final result of performance assessment at admissions interview held in English on a scale of 0 to 100


The points for the final award grade are awarded according to the rules specified below.

 

2.1. For a six-point grading scale:


Level on the scale 

Final award grade as written in the diploma (degree certificate)

Grade

Transcript of Records

d - number of points granted highest 

celujący (excellent) or equivalent A+ (excellent +) 100

 

bardzo dobry (very good) or equivalent A (excellent) 92

 

ponad dobry (above good), dobry plus (good plus), plus dobry (plus good) or equivalent B (very good) 84

 

dobry (good) or equivalent C (good) 76

 

dość dobry (fairly good), dostateczny plus (satisfactory plus), plus dostateczny (plus satisfactory) or equivalent

D (satisfactory) 68 lowest passing dostateczny (sufficient) or equivalent E (sufficient) 60


 

2.2. For a five-point grading scale:

Level on the scale

Final award grade as written in the diploma (degree certificate)

Grade

Transcript of Records

d - number of points granted

highest

bardzo dobry (very good) or equivalent A (excellent) 100

 

ponad dobry (above good), dobry plus (good plus), plus dobry (plus good) or equivalent B (very good) 90

 

dobry (good) or equivalent C (good) 80

 

dość dobry (fairly good), dostateczny plus (satisfactory plus), plus dostateczny (plus satisfactory) or equivalent D (satisfactory) 70

 

lowest passing

dostateczny (sufficient) or equivalent E (sufficient) 60


 

2.3. In the case when the grading system used in a higher education institution which issued the diploma (degree certificate) is different from the systems referred to above, the value of d shall be calculated in the following way:

d = k x 100

k - the quotient of the final award grade divided by the highest grade awarded according to the grading system used in the higher education institution which issued the diploma (degree certificate)

 

2.4. In the case when there is no final award grade written in the second-cycle, long cycle magister or equivalent degree diploma (degree certificate) and in the case of beneficiaries of the Diamentowy Grant program and of applicants who have been referred to IDS TUL by the decision of the Discipline Council, the value of d shall be calculated in the following way:

d = k x 100

k - the quotient of the weighted average of the grades achieved over the course of a second-cycle, long cycle magister or an equivalent degree program divided by the highest grade awarded according to the grading system used in the higher education institution which issued the diploma (degree certificate) or in which the Applicant is pursuing the degree program.


 

Performance at admissions interview shall be assessed in the following categories:

  • I. Assessment of research aptitude, research interests, and research proposal - an integer number in the range of 0 to 60,
  • II. Assessment of foreign language proficiency - an integer number in the range of 0 to 20,
  • III. Assessment of the Applicant's previous scientific and/or artistic achievements and output pertinent to the intended discipline - an integer number in the range of 0 to 20.

The final result of the assessment of the performance at admissions interview shall be equal to the sum of points received in the three categories referred to above with the stipulation that the Applicant should receive at least 50% of the number of points in Category I and in Category II; failing that, the result of performance assessment at admissions interview shall be equal to zero.

Only those applicants whose admissions interview results are different from zero shall be eligible for further consideration.

Applicants who receive a minimum of 120 points overall in the admissions procedure shall be eligible for admission to IDS TUL.

 

Article 6

The assessment of applications for admission to IDS TUL shall be conducted by Admissions Committees appointed by the competent Discipline Council for the period of one year.

The composition, responsibilities, and rules of procedure for the Admissions Committees are set out in Annex 1 to this Resolution.

 

Article 7

1. Applicants for admission to IDS TUL are required to submit the following documents:

1) an application form for admission to the Interdisciplinary Doctoral School of Lodz University of Technology;

2) a second-cycle degree diploma (degree certificate) or, in the case of beneficiaries of the Diamentowy Grant program and of applicants who have been referred to IDS TUL by the decision of the Discipline Council, a first-cycle degree diploma (degree certificate). Applicants who are pursuing a second-cycle degree or a long cycle magister degree are required to submit a certificate of the weighted average of the grades achieved by the Applicant in the course of the second-cycle studies or the long cycle magister studies. Applicants pursuing a second-cycle degree program or a long-cycle magister degree program in the European Union are further required to submit a Transcript of Records as specified in Annex 2 to this Resolution, whereas applicants outside the European Union are required to submit prove of eligibility to apply;

3) a Curriculum Vitae including a statement of the Applicant’s scientific and/or artistic output and other achievements (in English);

4) a declaration of the research supervisor as specified in Annex 3 to this Resolution;

5) a research proposal (topic and scope) with a statement of reasons for the choice of the research topic as agreed with the research supervisor (in English);

6) international applicants are required to submit a photocopy of the passport;

7) other documents specified in the notice of the schedule of TUL admissions.

2. The Applicant shall submit copies of documents and materials substantiating the scientific and/or artistic output and achievements and other achievements listed in the Curriculum Vitae complete with the documentation specified in paragraph 1.

3. The deadline for completing incomplete applications, i.e. submit all of the items specified in paragraph 1, expires on the day of the expiration of the deadline for the submission of applications as set out in the admissions schedule.

4. If the documents specified in paragraph 1 have been issued in a language other than Polish or English, the Applicant is required to submit a Polish or an English translation thereof complete with the application.

5. If the Applicant names a research supervisor who is not affiliated with Lodz University of Technology, the Applicant shall submit a request to the competent Discipline Council stating the reasons for the Applicant’s selection, a list of the proposed research supervisor’s scientific achievements and output and research profile. The decision to grant or deny the request is taken by the competent Discipline Council before the commencement of the admissions procedure. The competent Discipline Council may designate an ancillary research supervisor affiliated with TUL for the said Applicant. The Applicant shall enclose the decision with the application. If the request for a research supervisor is denied, the Applicant is not eligible to apply for admission unless a different candidature is agreed and approved.

 

Article 8

Arrangements for admissions interviews for applicants with disabilities or chronic diseases whose health precludes participation in the admissions procedure are made with the support of the Office for Persons with Disabilities.

2. In situations referred to in paragraph 1, the Applicant shall submit a request for accommodations in the admissions procedure complete with substantiation (copies of medical records and/or certificates of disability) to the Committee on Needs-Based Support for People with Disabilities no later than 30 days before the specified date of the admissions interview. The Committee may decide that the submitted medical documentation is incomplete and request that the Applicant complete it.

3. The Committee on Needs-Based Support for People with Disabilities, following a review of the submitted medical records and an interview conducted with the Applicant within 14 days of the submission of the request, takes the decision on whether special circumstances warranting accommodations in the admissions procedure have been established.

4. If the request is granted, the head of BON requests the Admissions Committee accommodate the admissions procedure in a way commensurate with the degree and type of disability or health condition of the Applicant. The head of BON shall produce a recommendation of an appropriate form of admissions procedure.

5. Detailed rules of procedure for granting support are laid down in the Regulations for granting needs-based support from the funds allocated to the university for actions aimed at providing people with disabilities with equal opportunity in admissions to degree programs, doctoral schools, and research (Article 365 point 6 of the statutory act of 20 July 2018 r. – Law on Higher Education and Science ) (Journal of Laws of the Republic of Poland of 2018, Item 1668, as amended) in effect at Lodz University of Technology.

 

Article 9

1. The results of the competition are public.

2. The results of the competition shall be announced by the Chairpersons of the Admissions Committees by publishing on the IDS TUL website.

3. The announcement of the results of the competition shall include the following information:

1) full names of the Applicants;

2) the number of (d) points awarded to each of the Applicants;

3) the number of (r) points awarded to each of the Applicants;

4) the final result (s) for each of the Applicants ;

5) unequivocal information on each Applicant’s eligibility for admission to IDS TUL.

4. Applicants deemed eligible for admission to ISD TUL are entered in the register of doctoral students by the Director of IDS TUL upon submitting original copies of documents specified in Article 7 paragraph 1 point 2.

5. Refusal of admission to IDS TUL is issued pursuant to the provisions of the Code of Administrative Proceedings. Rector of Lodz University of Technology has the authority to issue decisions on the refusal of admission.

6. Review of the decision on the refusal of admission to IDS TUL may be sought by submitting a petition for review to the Rector of Lodz University of Technology. Petitions for review may only be filed on the grounds of a breach of the rules and procedures for admissions established by this Resolution.

 

IV. Final provisions

 

Article 10

1. By taking part in the process of admission to ISD TUL, the Applicant grants consent to the processing of the Applicant's personal information for the purposes of the admissions process and to the publication of the results thereof.

2. All personal information submitted by applicants for the purposes of the admissions process shall be stored in compliance with the applicable regulations.

 

Article 11

This Resolution shall have effect from 29 May 2019.


 

Annex No. 1

to Resolution No. 14/2019 of the Senate of Lodz University of Technology of 29 May 2019 establishing rules and procedures for admission to the Interdisciplinary Doctoral School of Lodz University of Technology in the academic year 2019/2020 


 

Composition, responsibilities and rules of procedure for admissions committees

 

Membership and procedure for the establishment of Admissions Committee

 

Article 1

1. The Admissions Committee is established by the competent Discipline Council by the date specified in the notice of the opening of applications for admission to IDS TUL for a period of one year.

2. The membership of the Admissions Committee shall be published on the IDS TUL website no later than 14 days before the specified date of admissions interviews.

3. The composition of the Admissions Committee is as follows:

1) three representatives, holders of at least the academic degree of doktor, of the discipline in which the program of study will be delivered, at least one of whom holds the academic degree of doktor habilitowany, delegated by the competent Discipline Council with the stipulation that attendance at admissions interviews of two of them, including the holder of the academic degree of doktor habilitowany, is mandatory.

2) one representative of the TUL Center for Foreign Languages delegated by the Director of the said Center;

3) one representative of the Scientific Council of IDS TUL delegated by the Chairperson of the said Council;

4) one representative of the government of doctoral students delegated by the University Council of the Government of Doctoral Students of Lodz University of Technology without the right to vote.

4. The members of the Committee shall choose from amongst themselves a Chairperson and a Secretary.

Article 2

1. In the event that circumstances arise which prevent a member of the Admissions Committee from serving on the Committee, the Discipline Council shall appoint a new member of the Admissions Committee in his or her stead.

2. Neither the Applicant's research supervisor nor the Applicant's previous thesis supervisor shall be appointed to serve on the Applicant's Admissions Committee.

3. Members of the Admissions Committee must remain impartial and objective in the assessment of applicants and in expressing opinions about applicants and shall disclose any facts and information likely to undermine the impartiality and objectivism of their judgment to the other members of the Committee.

4. The Admissions Committee shall be authorized to exclude a member of the Committee from the assessment of an admissions application of an applicant, which shall be recorded in the minutes of the Committee proceedings. The provisions of paragraph 1 shall apply.

Rules of procedure for Admissions Committee

 

Article 3

1. Resolutions of the Admissions Committee are adopted by simple majority with at least four members of the Committee in attendance. In the event of an equality of votes, the Chairperson shall have the casting vote.

2. Minutes of Admissions Committee meetings shall be kept and signed by the members of the Committee in attendance.

3. Members of the Admission Committee shall receive remuneration for their service. Remuneration policy shall be established by the Rector.

Responsibilities of Admissions Committee

§ 4

1. The responsibilities of the Admissions Committee include in particular:

1) carrying out the assessment of admissions applications and in justified cases, carrying out the assessment of admissions applications in collaboration with BON;

2) keeping minutes of the Admissions Committee meetings;

3) drawing up a list of the results of the assessment of admissions applications and submitting it to the Director of IDS TUL immediately upon the completion of the assessment of admissions applications, no later than three days of the date of admissions interviews;

4) formulate opinions for the Rector of Lodz University of Technology in the proceedings upon a petition for review petition.

2. The list of the results of the assessment of admissions applications shall be signed by the members of the Admissions Committee who participated in the assessment of admissions applications.


Date of record:2019-05-30
Date of actualization:2019-08-07

Submited by:
katarzyna.margas,
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